Special Committees

Council may establish special committees with authority to exercise certain council powers, duties or functions. These special committees must operate in accordance with the Local Government Act 1989 and comply with the limits imposed by the council's instrument of delegation. When exercising a delegated power, duty or function, a special committee effectively 'is the council'.

Council may also establish advisory committees with authority to provide advice to council on various matters eg facility management. 

Meetings of special committees must be open to the public and the conduct of meetings must comply with council's Meeting Procedure Local Law. Similarly, they must declare conflicts of interest and keep minutes of meetings.

Advisory Committees operate on Terms of Reference adopted by council which describe their purpose and structure and provide a documented basis for making future decisions.

 

The Queen Mary Botanic Gardens Committee was first established by council on 27 May 1997 and has continually operated under an Instrument of Delegation(PDF, 190KB) to care and manage the facilities at the Queen Mary Botanic Gardens and Pioneer Park in St Arnaud.

The committee is empowered to promote the awareness of the gardens as one of Victoria's fine 19th Century botanic gardens and the historical importance of the park which has a close association with the gardens.  It is empowered to provide advice to council to ensure the gardens and park survive and flourish.

Committee membership is:

Friends of the Queen Mary Gardens (5)

  • Mrs Joanne Hamilton (President)
  • Mrs Rosalind Small
  • Mrs Lynne Box
  • Mr Eric Walker
  • Ms Brenda Proctor
  • Ms Deirdre Freeman

St Arnaud Historical Society (2)

  • Mrs Beverley Reid
    Mr Len Reid

Country Women's Association (2)

  • Mrs Margaret McCahon
  • Dorothy Baldwin

Community Representatives (3)

  • Mrs Dorothy Patton (Vice President)
  • Ms Janelle Patching
  • Mrs Lindee Parry

Northern Grampians Shire Council

  • Cr Tony Driscoll
  • Mr Jason Abbott (Parks & Gardens) (Secretary)

If you have any enquiries about the committee please contact the Secretary on 03 5358 8700. 

Meeting minutes
2017
20170719 QMG Committee Minutes(PDF, 443KB)
20170920 QMG Committee Minutes(PDF, 384KB)
20171115 QMG Committee Minutes(PDF, 454KB)
20171115-QMG-Committee-AGM-Minutes.pdf(PDF, 612KB)

2018
20180321 QMG Committee Minutes(PDF, 534KB)
20180523 QMG Committee Minutes(PDF, 870KB)
20180919 QMG Committee Minutes(PDF, 2MB)
20181129 QMG Committee Minutes(PDF, 391KB)

2019 
20190320 QMG Committee Minutes(PDF, 540KB)
20190707 QMG Committee Minutes(PDF, 836KB)

2020


 

The Walkers Lake Advisory Group was formed by council in 2014 and provides a community view and valuable input into the management of the Walkers Lake Reserve and the implementation of the Walkers Lake Management Plan(PDF, 420KB). The Terms of Reference(PDF, 131KB) establish the agreed roles and functions of the group to ensure it is governed responsibly and there is a level of respect for each member's opinions and views.

Group membership:

Organisation

  • Rob Loats (VR Fish)
  • Prue McAllistar (Landcare)
  • Racquell Kerr (Dja Dja Wurrung)

Department of Education

  • Tony Hand

Community

  • Chad Frost
  • Stephen Jesse
  • Wayne Robbins
  • Austin Freeman
  • Colin Coates
  • Graeme Clark
  • Trevor Baldock

Northern Grampians Shire Council

  • Cr Kevin Erwin
  • Cr Tony Driscoll
  • Mr Tony Dark, Coordinator Community Placemaking

If you have any questions about the group please contact Tony Dark on 03 5358 8700.

Meeting Minutes
2018
20180327 Walkers Lake Meeting Minutes(PDF, 108KB)
20180607 Walkers Lake Meeting Minutes(PDF, 123KB)
20180711 Walkers Lake Meeting Minutes(PDF, 100KB)
20180912 Walkers Lake Meeting Minutes(PDF, 119KB)
20181024 Walkers Lake Meeting Minutes(PDF, 45KB)

2019
20190327 Walkers Lake Meeting Minutes(PDF, 139KB)
20191120 Walkers Lake Meeting Minutes(PDF, 115KB)

2020

 

The Stawell Recreation Advisory Group provides input into the discussion and implementation of the requirements for recreation in Stawell with particular focus on Central Park and North Park and the relative precinct plan outcomes and recommendations for each of the reserves. The group operates under a Terms of Reference(PDF, 102KB) adopted by council on 2 December 2019.

Group membership is:

  • Reg Smith (Stawell CFA)
  • Ian O'Donnell (CKS Swifts Football Netball Club Inc.)
  • Lynne Jenkinson (Stawell Football Netball Club Inc.)
  • Robert Lembo (Stawell Pioneers Soccer Club)
  • Kay Dalton (Stawell Interchurch Netball Association)
  • Scotney Hayter (Stawell Athletic Club and Grampians Cricket Association)
  • John Griffiths (Community)
  • Jess Cass (Stawell Amateur Athletic Club and Community)

Northern Grampians Shire Council

  • Cr Murray Emerson
  • Mr Tony Dark, Coordinator Community Placemaking

If you have any enquiries about the group please contact Tony Dark on 03 5358 8700.

Meeting Minutes
2018
20180117 Stawell Recreation Advisory Group Minutes(PDF, 109KB)
20180228 Stawell Recreation Advisory Group Minutes(PDF, 114KB)
20180411 Stawell Recreation Advisory Group Minutes(PDF, 111KB)
20180509 Stawell Recreation Advisory Group Minutes(PDF, 57KB)
20180731 Stawell Recreation Advisory Group Minutes(PDF, 38KB)
20180918 Stawell Recreation Advisory Group Minutes(PDF, 56KB)

2019
20190108 Stawell Recreation Advisory Group Minutes(PDF, 54KB)
20190424 Stawell Recreation Advisory Group Minutes(PDF, 57KB)

2020

The St Arnaud Recreation Advisory Group provides input into the discussion and implementation of the requirements for recreation in St Arnaud with particular focus on Lord Nelson Park and the relative precinct plan outcomes and recommendations. The group operates under a Terms of Reference(PDF, 106KB) adopted by council on 2 December 2019.

Group membership is:

Community 

  • Shane Bertalli (St Arnaud Football Club)
  • Kim Birthisel (St Arnaud Football Club, Canteen Committee)
  • Nicole Amos (St Arnaud Netball Club Inc.)
  • Bruce Hando (St Arnaud Cricket Club)
  • Kaye Boyd (St Arnaud Harness Racing Club)
  • Peter Knights (St Arnaud Agricultural Society)
  • Mark Mactaggart (Community)
  • Tara Lowe (Community)

Northern Grampians Shire Council

  • Cr Merrilee Reid
  • Mr Tony Dark, Coordinator Community Placemaking

If you have any enquiries about the group please contact Mr Tony Dark on 03 5358 8700

Meeting Minutes
2018
20180301 St Arnaud Recreation Advisory Group Minutes(PDF, 56KB)
20180403 St Arnaud Recreation Advisory Group Minutes(PDF, 40KB)
20180424 St Arnaud Recreation Advisory Group Minutes(PDF, 44KB)
20180501 St Arnaud Recreation Advisory Group Minutes(PDF, 58KB)
20180613 St Arnaud Recreation Advisory Group Minutes(PDF, 51KB)

2019
20190124 St Arnaud Recreation Advisory Group Minutes(PDF, 121KB)
20190731 St Arnaud Recreation Advisory Group Minutes(PDF, 50KB)

(PDF, 50KB)2020

The Planning Committee was established by Council on 20 April 2011 to exercise Council's powers, discretions and authorities to perform Council's functions under the Planning and Environment Act 1987.

The purpose of the committee is to guide the development of planning policy and strategic planning project implementation to ensure efficient and effective land use planning and development across the shire.

The committee operates under a charter(PDF, 275KB) which details the committee's functions, membership, reporting and meeting procedures and powers and functions.

Membership of the committee is:

  • All councillors
  • Chief Executive Officer
  • Director Infrastructure
  • Director Communities
  • Head of Planning & Development
  • Planning officers

For any enquiries about the council's planning committee contact customer service on 03 5358 8700.