Event organisers should consider what additional permits may be required for the event and if these are obtained within council or from external organisations. This is a list (but not limited to) of permits that the event may require. Event organisers must complete due diligence and ensure they have all required permits and approvals for their event.
Traffic Management and Street Closures - If your event involves a temporary road closure or footpath use/closure you will need to gain permission from council. You may also require permits from VicRoads and to engage a traffic management company to assist you with a traffic management plan and traffic controllers. In some instances, if an arterial road is impacted, you may require additional approvals and permits from VicRoads.
POPE (Place of Public Entertainment) - A place of public entertainment is a building or place used or intended to be used for conducting public entertainment or a public meeting which is greater than 500m2 and which may include erection of prescribed temporary structures. Public Entertainment means an entertainment or meeting to which admission may ordinarily be gained by members of the public. If you believe your event may fall within this category you can contact Municipal Building Surveyor on 03 5358 8700 or email at firstname.lastname@example.org for further advice or the VBA at: Prescribed temporary structures | Victorian Building Authority (vba.vic.gov.au) to obtain a permit for a prescribed temporary structure.
Siting Permit - A siting permit of a temporary structure is required to be obtained prior to erection of any of the following structures:
- Tents, marquees or booths with a floor area greater than 100m2, or
- Stages or platforms (including sky borders and stage wings) exceeding 150m2 in floor area, or
- Seating stands for more than 20 persons, or
- Prefabricated buildings exceeding 100m2 other than ones placed directly on the ground surface.
The regulations exempt community-based organisations from the requirements of an occupancy permit for place of public entertainment in some circumstances. For further information visit the Building Practice Note BP-10: Places of Public Entertainment (vba.vic.gov.au)
Alcohol/Liquor and Food Licensing - If you are intending to sell any food or drink (including alcohol) at your event approval from Streatrader may be required and a liquor licence from the Victorian Commission and Gambling Liquor Regulation will be required and submitted to council. If you are having food and alcohol vendors attending your event you will be required to provide a detailed list of attendees, contact information and registration information as part of your registration.
Fundraising - Raffles can only be conducted to raise funds for organisations that have been declared as community or charitable organisations by us and may require a minor gaming permit. You can hold a raffle without a minor gaming permit if the prize value is $20,000 or less. If you’re conducting a raffle to raise funds on behalf of a charity (i.e. CFA or Cancer Council), you need their written permission before proceeding. Raffle Frequently Asked Questions (FAQs) | Raffle | VCGLR (vgccc.vic.gov.au) The information on this page relates to both commercial and community and charitable gaming.
Signage - The event organiser should consider what signage is required for the event such as (but not limited to):
- First Aid Information
- No Smoking (for eating areas)
- External promotion and direction
Music Licensing - OneMusic Australia Music Licence - Featured, Live, Background | OneMusic Australia is a joint initiative between music right management oganisations APRA AMCOS* and PPCA+. If you are putting on a concert, festival, or other event where you will play music that is protected by copyright out loud in a public place for a commercial purpose you need permission or you need to purchase a music licence. Legally this music use is different to playing music at home or in your car. This is called public performance of music. For more information on public events and music licence requirements please visit Music Licences - Events & Public Performances | OneMusic AU
Fireworks - Any event seeking to use fireworks will be required to engage a licensed pyrotechnician. The pyrotechnician will be required to provide council with WorkCover notification form and if event is occurring with the fire danger period, the CFA will also be required to be notified and an approval certificate supplied.
Event organisers will also be required to notify residents and traders in the area via letterbox drop prior to the proposed activity.
Worksafe notification of intention to discharge fireworks form: Notification of intention to discharge fireworks (PDF version) | WorkSafe Victoria