Council Meetings

Council Minutes and Agendas 

Council agendas are normally available on this web page on the Monday before a council meeting and minutes are posted in the week following the council meeting. It is important to note that the minutes of council meetings are not confirmed as a true and correct record until the following council meeting. Any changes to minutes through this confirmation process are not retrospectively made to previously published minutes.

Different arrangements may apply to council meetings that are not included in the adopted council meeting schedule. These can be meetings called at short notice or scheduled for a particular reason including meeting legislative timelines.

If you would like a copy of the public agenda, a specific report or council minutes previous to those listed on the website, or if you have any questions, please contact the Governance Team on 03 5358 8700 or e-mail

Council meeting wrap up

We catch up with the Mayor following our meetings to do a quick wrap up of matters discussed and decisions made. Links to videos and media write ups can be found under each meeting heading below.

Governance Rules (meeting procedure)

View Council's Governance Rules 2020(PDF, 598KB)

Submit Question for Public Question Time

Members of the public are encouraged to ask questions of council during Public Question Time at council meetings (with the exception of meetings not included in the adopted council meeting schedule). 

Questions With Notice 

Questions With Notice must be submitted by 12 noon on the Monday one week prior to a council meeting. Type your question and the other required information into the following online form. When you Submit, your request will be forwarded to the Governance Team who will arrange for your question to be circulated to councillors prior to the council meeting. You will be provided with a written response to your question following the meeting and the response will be included in the meeting minutes.

Public Question Time Questions With Notice form >>


Questions Without Notice can be submitted on a Questions Without Notice Form(PDF, 374KB) which must be handed to the Chair prior to the commencement of the relevant council meeting. Questions Without Notice forms are also available in the Council Chamber prior to each meeting. 

Question Time Guidelines

If you have a question and would like to ask it at a meeting, you might feel more comfortable if you read the Public Question Time Guidelines(PDF, 105KB) beforehand.

2021 upcoming meetings

Council has set the following dates for Council Meetings to be held in 2021:




 Monday 12 April
(due to Easter Monday) 



 Monday 3 May

 St Arnaud


 Monday 7 June



 Monday 28 June (Budget adoption)

 St Arnaud 


 Monday 5 July



 Monday 2 August

 St Arnaud


 Monday 6 September



 Monday 4 October

 St Arnaud


 Monday 8 November
(due to Melbourne Cup) 



 Monday 4 December

 St Arnaud


Council meetings are held in the Council Chambers, Pleasant Creek Historic Precinct, Stawell and the Perry Room, Town Hall, St Arnaud. 

All Council meetings are open to the public to attend. Council meeting attendance and locations are subject to change to meet with COVID-19 restrictions. 

Coronavirus update

Council will conduct council meetings online and livestreamed to council's YouTube Channel due to current COVID-19 restrictions.

Members of the public are encouraged to submit questions with notice in writing and will then be given the opportunity to ask their question in the virtual meeting space. Thank you for your cooperation during this time.

Livestreaming of council meetings

To watch the council meeting livestream, click the button below five minutes before the scheduled meeting start time of 12.30pm. 

Disclaimer: The opinions or statements made during the course of the Council meeting are those of the particular individual, and not the opinions or statements of council. 

Disclaimer: Council takes no responsibility for technical issues beyond its control which hinder or prevent the production and/or publishing of audio-visual recordings, such as, failure of the recording device, power outages or website unavailability.

 Click here for Livestream



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