Public Registers

In line with public transparency principles, council makes available a variety of information on our website to make them easily accessible to the community.

This document contains details of overseas or interstate travel (other than interstate travel by land for less than three days) undertaken in an official capacity by any councillor or member of council staff in the previous 12 months. 

Overseas-or-Interstate-travel-2019_2020.pdf(PDF, 107KB)

 

 

Council must keep public registers of delegations of its powers, duties or functions:

a. to the Chief Executive Officer and members of any delegated committees; and
b. sub-delegated from the Chief Executive Officer to members of council staff. 

Council must maintain a register that shows the names of all people appointed by it to be authorised officers for the purposes of the administration and enforcement of any Act, regulations or local laws which relate to the functions and powers of the council.

 Delegation and Authorisation Register

Council maintains and makes publicly available a register of all leases involving land which were entered into by the council as lessor, including the lessee and the terms and the value of the lease.

Register of leases (as at 1 September, 2020)(PDF, 40KB)

 

Council maintains and make available to the public a register of authorised officers appointed under s.224(1A) of the Local Government Act 1989.  

2018-2019 Authorised Officers (as at 1 May 2019)(PDF, 132KB)

 

Council makes available for inspection a list of donations and grants made by the council in the previous 12 months, including the names or persons who, or bodies which, have received a donation or grant and the amount of each donation or grant.

These donations and grants are reported in the Annual Report each year.

Organisation Type   Amount $
Central Grampians LLEN CG 5,000
Community Association of Halls Gap CG 2,000
East Wimmera Health Service CG 3,000
Eventide Homes (Stawell) Inc CG 5,000
Friends of Grampians Rail Trail S 5,000
Geocaching Victoria EG 4,500
Grampians Riding Club HRCAV Inc. EG 1,500
Great Western Primary School CG 1,000
Halls Gap Caravan Park & Recreation Reserve Committee CG 5,000
Halls Gap Primary School CG 1,000
Marian College S 100
Marnoo Primary School CG 1,000
McCallum Disability Services Inc. CG 471
Navarre Primary School CG 1,000
Navarre Sports Association Inc S 3,500
Paradise Hall Committee CG 3,000
Raillery Hub Inc CG 5,000
Salvation Army Op Shop St Arnaud CG 669
Salvation Army Op Shop Stawell CG 1,553
St Arnaud & District Historical Society CG 1,529
St Arnaud Agricultural Society MG 500
St Arnaud Lions Club S 1,500
St Arnaud Neighbourhood House CG 1,821
St Arnaud Norman Simpson Memorial Pipe Band EG 1,500
St Arnaud Poets Breakfast EG 1,500
St Arnaud Primary School CG 1,000
St Arnaud Secondary College EG 1,500
St Arnaud Secondary College S 100
St Arnaud Sports Stadium Association S 10,000
St Patrick's Primary School CG 1,000
St Patrick's Primary School CG 1,000
St Vincent de Paul Op Shop St Arnaud CG 471
St Vincent de Paul Op Shop Stawell CG 314
Stawell & District Angling Club S 5,000
Stawell 502 Primary School MG 430
Stawell 502 Primary School CG 909
Stawell 502 Primary School S 100
Stawell Apex Club CG 594
Stawell Camera Club CG 1,200
Stawell Football Netball Club CG 3,000
Stawell Historical Society Inc MG 300
Stawell Neighbourhood House MG 500
Stawell Quilters Inc. MG 500
Stawell Raquetball Association CG 1,500
Stawell Senior Citizens Club CG 5,000
Stawell Soccer Club Inc. CG 785
Stawell U13 Football Association Inc. CG 4,600
Stawell West Primary School CG 1,600
Stawell West Primary School CG 1,000
Stuart Mill Progress Association CG 3,000
Youth Club Cricket Club CG 1,800
Total 104,847

 

MG - Minor Grants

CG - Community Grants

EG - Event Grants

S/C - Sponsorship/Contributions

Council has adopted a Gifts, Benefits and Hospitality Policy(PDF, 288KB) which clearly outlines its position on responding to offers of gifts, benefits and hospitality to ensure transparency and accountability.

Council maintains a Gifts, Benefits and Hospitality Register to record offers in line with the policy and a copy of the public register that complies with our privacy obligations and includes information on offers made in the last 12 months is published below.

Gifts, Benefits and Hospitality Register

 

 

You can inspect the Voters' Roll and Chief Executive Officer Voters' Roll for a short period before a general election at our council offices. 

Local council elections are held on the fourth Saturday of October every four years. The next round of council elections will be held on Saturday 24 October 2020. Find out more here

Council must:

ensure that the Voters' Roll is available for inspection by members of the public for the period of 15 working days ending at 4pm on the entitlement date

ensure that the Voters' Roll certified by the Chief Executive Officer is available for inspection by members of the public for the period

a. beginning on the day after the roll is certified; and

b. ending 30 days after election day.

The Chief Executive Officer must ensure that following a general election a summary of each election campaign donation return(PDF, 55KB) given to them is made available on the council's website.

If an election campaign donation return is given after the period specified, the Chief Executive Officer must ensure that a summary of the return is made available on the website.

The Chief Executive Officer must ensure that a summary of an election campaign donation return is made available on the website until the close of the roll for the next general election.

The Chief Executive Officer must ensure that a copy of an election campaign donation return is available for inspection at council offices during normal office hours for a period of four years from the date that it is given.

 

The Chief Executive Officer makes available a written record of informal meetings of councillors for public inspection at the offices of the Council for a period of 12 months after the date of the informal meeting. If you would like to inspect the records please contact the Governance team on 03 5358 8700.

 

Informal Meetings of Councillors - Public Register

 

 

 

 If you would like to inspect the register of Primary and Ordinary Returns you must make a written application to the Chief Executive Officer.  The Governance team will then arrange an inspection.  If you have any queries contact the Governance team on 03 5358 8700.

A Chief Executive Officer must:

a. maintain a register of the interests of Councillors, members of special committees and nominated officers
b. allow a person to inspect the register if that person has previously made written application to the CEO to do so and the application meets the requirements of the Local Government Regulations.

Local Government Act 2020

As at 24 October 2020, a summary of personal interests will be published on our website and made available for inspection at the council offices.