Council Meetings

Council Minutes and Agendas 

Council agendas are normally available on this web page on the Monday before a council meeting and minutes are posted in the week following the council meeting. It is important to note that the minutes of council meetings are not confirmed as a true and correct record until the following council meeting. Any changes to minutes through this confirmation process are not retrospectively made to previously published minutes.

Different arrangements may apply to council meetings that are not included in the adopted council meeting schedule. These can be meetings called at short notice or scheduled for a particular reason including meeting legislative timelines. 

If you would like a copy of the public agenda, a specific report or council minutes previous to those listed on the website, or if you have any questions, please contact the Governance Team on 03 5358 8700 or e-mail ngshire@ngshire.vic.gov.au.

Council meeting wrap up

We catch up with the Mayor following our meetings to do a quick wrap up of matters discussed and decisions made. Links to videos and media write ups can be found under each meeting heading below.

Governance Rules (meeting procedure)

View Council's Governance Rules 2020(PDF, 598KB)

Submit Question for Public Question Time

Members of the public are encouraged to ask questions of council during Public Question Time at council meetings (with the exception of meetings not included in the adopted council meeting schedule). 

Questions With Notice 

Questions With Notice must be submitted by 12 noon on the Monday one week prior to a council meeting. Type your question and the other required information into the following online form. When you Submit, your request will be forwarded to the Governance Team who will arrange for your question to be circulated to councillors prior to the council meeting. You will be provided with a written response to your question following the meeting and the response will be included in the meeting minutes.

Public Question Time Questions With Notice form >>

Questions Without Notice

Questions Without Notice can be submitted on a Questions Without Notice Form(PDF, 165KB) which must be handed to the Chair prior to the commencement of the relevant council meeting. Questions Without Notice forms are also available in the Council Chamber prior to each meeting. 

Question Time Guidelines

If you have a question and would like to ask it at a meeting, you might feel more comfortable if you read the Public Question Time Guidelines(PDF, 105KB) beforehand.

2021 upcoming meetings

Council has set the following dates for Council Meetings to be held in 2021:

 Date

 Meeting   

 Location     

 Time         

 Monday 12 April (due to Easter Monday)

 Council

 Stawell

 12.30pm

 Monday 3 May

 Council

 St Arnaud

 12.30pm

 Monday 7 June

 Council

 Stawell

 Cancelled

 Monday 28 June (Budget adoption)

 Council

 St Arnaud 

 12.30pm

 Monday 5 July

 Council

 Stawell

 12.30pm

 Monday 2 August

 Council

 St Arnaud

 12.30pm

 Monday 6 September

 Council

 Stawell

 12.30pm

 Monday 4 October

 Council

 St Arnaud

 12.30pm

 Monday 8 November (due to Melbourne Cup)  

 Council 

 Stawell  

 12.30pm 

 Monday 4 December

 Council

 St Arnaud

 12.30pm

Council meetings are held in the Council Chambers, Pleasant Creek Historic Precinct, Stawell and the Perry Room, Town Hall, St Arnaud. 

All Council meetings are open to the public to attend. Council meeting attendance and locations are subject to change to meet with COVID-19 restrictions. 

Coronavirus update

Due to COVID restrictions Monday, 7 June Council meeting has now been cancelled. All agenda items for this meeting have been rescheduled to Monday, 28 June Council meeting for consideration.


 

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