Council Meetings

Council Minutes and Agendas 

Council agendas are normally available on this web page on the Monday before a council meeting and minutes are posted in the week following the council Meeting. It is important to note that the minutes of council meetings are not confirmed as a true and correct record until the following council meeting. Any changes to minutes through this confirmation process are not retrospectively made to previously published minutes.

Different arrangements may apply to council meetings which are meetings called usually at short notice and not included in the adopted council meeting schedule.

If you would like a copy of the public agenda, a specific report or council minutes previous to those listed on the website, or if you have any questions, please contact the Governance Unit on 03 5358 8700 or e-mail

Council meeting wrap up - Currently on hold due to Coronavirus until further notice.

From 6 May 2019 we are catching up with the Mayor following our meetings to do a quick wrap up of matters discussed and decisions made. Links to these videos can be found under each meeting heading below.

Meeting procedure

View Council's Meeting Procedure Local Law

Submit Question for Public Question Time

Members of the public are encouraged to ask questions of council during Public Question Time at Ordinary Council Meetings. 

Questions With Notice 

Questions With Notice must be submitted by 12 noon on the Monday one week prior to an Ordinary Meeting. Type your question and the other required information into the following online form. When you Submit, your request will be forwarded to the Governance Unit for processing. Submitters will be provided with a written response to their question following the meeting and the response will be included in the meeting minutes.

Public Question Time Questions With Notice form >>


Questions Without Notice can be submitted on a Questions Without Notice Form(PDF, 70KB) which must be handed to the Chair prior to the commencement of the relevant Ordinary meeting. Questions Without Notice forms are also available in the Council Chamber prior to each Ordinary meeting. 

Question Time Guidelines

If you have a question and would like to ask it at a meeting, you might feel more comfortable if you read the Public Question Time Guidelines(PDF, 105KB) beforehand.

2020 upcoming meetings

View the list of scheduled 2020 Council Meetings(PDF, 60KB). Meetings commence at 12.30pm unless notice is given of a change in starting time.

Coronavirus update

The next Council Meeting will be held on Monday, 6 July in the Entertainment Centre, Stawell Town Hall. The meeting will commence at 12.30pm.

Council will hold council meetings in the Stawell Town Hall Auditorium during the current period and will comply with National rules for distancing and public gatherings. Persons wishing to attend council meetings are reminded to keep up to date with the rules which dictate the number of members of the public that are able to attend meetings.  Members of the public are encouraged to submit questions with notice which will be read out at the meetings and responded to in writing. Thank you for your cooperation during this time.