Event Planning & Forms

Crowd GGE

"Northern Grampians Shire Council aims to promote, attract and support festivals, events and attractions that add value to the Shire's economy" (NGSC Council Plan 2013/2017)

Northern Grampians provides the perfect backdrop for many events throughout the year. Our major events of the Stawell Easter Gift and Grampians Grape Escape  draw large crowds from across the country and simply are not to be missed.

With an increasing number of community events, Northern Grampians Shire Council is keen to play an active role in supporting these events to also become major attractions. We are here to support you in your event planning process and in promoting your event to help you reach a larger audience.

If you have a small local community event please go to Community Event Submission Page

The Grampians Wimmera ArtsAtlas is now LIVE giving you an opportunity to promote your: 

  • own art
  • art organisation/group
  • small halls
  • community projects
  • spaces 
  • events 
  • activities 
  • public art 
  • anything cultural, creative or community-focused happening in the wider Grampians and Wimmera region.

It’s easy - just go to http://www.artsatlasgw.com.au/

Register and manage your own content, images and information for FREE.  It’s driven by you, to benefit locals, visitors or anyone interested in knowing what’s happening in Northern Grampians Shire, Ararat Rural City, Horsham Rural City, West Wimmera Shire, Hindmarsh Shire and Yarriambiack Shire.

For more information and assistance with promoting your event and support through the event planning process, please contact:

Customer Service
Phone: 03 5358 8700
Email: ngshire@ngshire.vic.gov.au

Event Application Resources

The Northern Grampians Shire Council Event Application Resources booklet provides all the information you need to know to run an event in our shire. The Event Resources Guide includes all the forms that may be required during your event planning. Regardless of what type of event you are organising, Council requires an Event Registration Form describing the details of your event. Notifying Council will ensure that we can assist you to run a safe and successful event. 

Event Resources Guide (All your event forms in one booklet): NGSC-Event-Resources-Guide.pdf(PDF, 2MB)

Event Registration Form: NGSC-Event-Registration-Form.pdf(PDF, 300KB)

Event Emergency Management Plan template:

Event-Emergency-Management-Plan-Template.pdf(PDF, 134KB)

Event Risk Assessment Form template: 

Event-Risk-Assessment-Template.pdf(PDF, 112KB)

Event Funding Grant

The Northern Grampians Shire Council is committed to supporting the development of new events in the shire. The aim of this support is to provide social and economic benefit to the Northern Grampians Shire community and ensure the sustainability of existing events.

An application for funding needs to be lodged two months prior to the event to seek approval, and must be accompanied by a completed Event Registration Form and a copy of your Certificate of Currency for Public Liability insurance.

Events Funding Criteria and Application Form: NGSC Event Funding Grant(PDF, 416KB)

If event assistance has been received through this program, an evaluation report must be completed and submitted to Council within six weeks after the event has been held.

Event Evaluation Report(PDF, 47KB)

Council Venue Hire

There are many great event venues available throughout the Northern Grampians Shire. To reserve a venue for your event we need some general information to ensure your desired venue is appropriate, can accommodate your activity safely, and is available at that time. 

Application for Hire for Stawell Venues (Entertainment Centre, Pleasant Creek Historic Precinct, Gallery, Media Centre, Shop 108): Application for Hire Form(PDF, 210KB) & Conditions of Hire(PDF, 96KB)

Application for Hire for St Arnaud Venues (Stewart Hall, McDonald Hall, Perry Room, Community Meeting Room, Artspace): Application for Hire Form(PDF, 189KB) &  Conditions of Hire(PDF, 96KB)

Halls Gap Community and Tourism Hub: Halls Gap Visitor Information Centre 1800 065 599 (Managed by Grampians Tourism)

Council Reserves available for booking

Council controlled reserves are available to be used by clubs, organisations and individuals throughout our community for many types of events including sporting games and training, school sports days, fun runs etc.

Find out more here >>> 

Other Forms you may require

Recycling Trailer Booking Form: NGSC-Recycling-Trailer-Hire.pdf(PDF, 132KB)

Highway Signage Application:NGSC-Promotional-Highway-Signage.pdf(PDF, 284KB)

Temporary Road Closure: NGSC Temporary Road Closure Form.pdf(PDF, 85KB)